Thursday, August 20, 2009

Google Apps Blog update : [ Including Gmail / GApps ]

Mail and contact imort for everyone

Posted: 19 Aug 2009 11:25 AM PDT

Posted by Marcin Brodziak, Software Engineer

A few months ago, we added the ability to import your old mail and contacts to Gmail. We made this feature available for all newly-created Gmail accounts first, since people new to Gmail benefit most from being able to move their stuff with them. Friends who wanted to use Gmail but kept telling us how painful it would be finally made the switch!

But many old time Gmail users (including us) also have old accounts lurking. Often, these accounts predate Gmail, and occasionally we have to log into them to look at some old confirmation email or find the email address for someone with whom we've lost touch.

Now, with just a few clicks anyone can copy all of that to your Gmail account. It's easy — just go to the Settings > Accounts & Import page and click "Import mail and contacts." A window will pop out to lead you through the short import process. If you want us to continue to forward any new mail your other account gets for 30 days, we can do that too.

Copying mail over usually takes a couple days, occasionally up to a week — but eventually it all arrives. And once it's done, you can forget your old account and enjoy having everything in one place.

Launched: Google Apps Script

Posted: 19 Aug 2009 09:21 AM PDT

Back in May we announced a pilot release of Google Apps Script, and after thousands of hours of use, and lots of valuable feedback, we're excited to launch Google Apps Script to all Google Apps Premier and Education Edition customers today.

Google Apps Script
provides the ability to automate a variety of features in Google Apps, such as reading and changing values in Google Spreadsheets, creating Google Calendar appointments, sending email and much more. Check out the Google Apps Script Overview video, below, taken from our May announcement.

Our favorite user example is a bureaucracy-busting Expense Approval Script, which expands one of the tutorials we've assembled to help people see how to use Google Apps Script. Submitting and approving expense reports can be tedious. Adding a script automates the drudgery by doing the following:
  • automatically converting foreign currency amounts to local currency
  • looking up historical exchange rates from external web services
  • catching basic errors – things like missing dates, descriptions, and amounts
  • triggering business logic to flag certain expense categories 'For Review'
Even more useful, the script can figure out whose approvals are needed, and automatically request approval from those people. And once approved, the script sends a note to the finance department for payment – all without writing a single email!

This is just one of hundreds of business processes that can be customized and streamlined using Google Apps Script within Google Apps Premier and Education editions. From expenses and timesheets to trouble tickets and order tracking – really, anything that you might want to calculate, organize and automate – is now easier than ever with Google Apps Script.

Starting today, all Google Apps Premier and Edu domains will now see "Scripts" in the Google Spreadsheets "Tools" menu – so check it out.

We're looking forward to seeing how users put Google Apps Script to creative (and valuable) use, so start scripting, and let us know what you come up with. We'll feature some of our favorite user submissions over the coming weeks!

Posted by Evin Levey, Product Manager, Google Apps team